Document Control (DC)

A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents. It is usually also capable of keeping track of the different versions modified by different users (history tracking). The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems.

Key benefits:

Many industry associations publish their own lists of particular document control standards that are used in their particular field. Following is a list of some of the relevant ISO documents. Divisions ICS 01.140.10 and 01.140.20. The ISO has also published a series of standards regarding the technical documentation, covered by the division of 01.110.

ISO 2709 Information and documentation — Format for information exchange

ISO 15836 Information and documentation — The Dublin Core metadata element set

ISO 15489 Information and documentation — Records management

ISO 21127 Information and documentation — A reference ontology for the interchange of cultural heritage information

ISO 23950 Information and documentation — Information retrieval (Z39.50) — Application service definition and protocol specification

ISO 10244 Document management — Business process baselining and analysis

ISO 32000 Document management — Portable document format

  • Ubiquitous user interface the Web
  • Access from key corporate systems such as portals and enterprise resource planning tools
  • Fully scalable Document Management engine
  • Advanced search technology
  • Customizable security including role-based groups and permissions
  • Ability to share the Private document
  • Document View log
  • Version, revision, routing, and approval history log and tracking